Export content from the components browser

Exporting one file scenarios:

• If you export one component only and no references, the component isn't packaged in a ZIP file. Exporting a single component without references uses the following naming format:

  {ComponentFileName}.xml

  • For example, Cloud_Computing_fd22225c-846f-4ed1-be0c-20a10e4e7f67.xml.

• If you export only one component and include references, the components are packaged in a ZIP file. Exporting a single component with references uses the following naming format:

  Export-{ComponentName}-DateTime.zip

  • For example, Export-Cloud_Computing-2024-12-27-051608.zip.

Exporting multiple file scenarios:

If you export more than one component, regardless of whether you include references, the files are packaged in a ZIP file. Exporting multiple components uses the following ZIP name:

Exports-DateTime.zip

• For example, Exports-2024-12-27-050426.zip.
• No Component Name is included.

If you have Administrator permissions, you can export the folder structure along with the components. Follow the steps in Export content as an Admin.

When you complete a task that triggers a notification, such as exporting content, the Slack and email message bodies contain:

• The notification with ten or fewer Issues, Errors, and Warnings.
• A link at the bottom of the message [See Full Version]
• You can click the [See Full Version] link to expand a section under the link with the full details.

If there are any components you don't have permission to access, they are listed in an export warning notification. The components named in the warning are not exported.

When you export content from Inspire, the Create Subfolders option is only available from a component folder in the browser on the Components tab.

When exporting, the Create Subfolders option is available in the following places in the browser on the Components tab:

• Content folder
• Templates folder
• Any component folders with subfolders

If this option is available, you will first be asked to confirm that you want to export subfolders.

If you select Yes, the option will be available on the Export Components screen.

The Create Subfolders option is limited because it is designed only to export content from Inspire and import it back into another instance of Inspire.

Relationships are not updated for the exported folder structure when you import it into another instance of Inspire, and many of them will be invalid. For help with this issue, read Repair component relationships.

When you export content from outside a component folder in the browser on the Components tab, the Create Subfolders option is not displayed.

When exporting, the Create Subfolders option is not available in the following places:

• Deleted Items folder
• Snapshots
• Projects
• Assignments

• Missing option for exporting to your organization's SFTP server. Before you can export files from Inspire to an SFTP server, your administrator has to provide Vasont with the details needed to connect to your SFTP server. Then your administrator must create an SFTP export configuration. Admins can follow the steps in: Create an SFTP export configuration.
• Export failures. If your export fails or doesn't work as expected, there may be steps you can take.

  For example, if a folder includes a component with a slash in its name, then the export may fail.

  • This issue has now been corrected.
  • You can export a folder without issues if there is a component with a slash in its name among the other components.

  For more solutions, read: Troubleshoot export issues.