Change the current activity in a workflow

Sometimes it is necessary to change the activity workflow task to a different one. For example, if a user advances the workflow and then realizes there was something else they needed to do, or changes were made, and previous editors need to review them.

Requirements

To create, view, update, and delete workflows, you must either be an Administrator, the project Owner, or have the following permissions:
- Create, read, update, and delete permissions to the Projects module.
- For the Projects module, your user account must be listed under the following Property: can_initiate_assignment.
  - If you are an administrator, refer to Allow users to create project assignments and workflows.
If you selected Create Multiple Assignments in the template in use, you will not be able to change the current activity in a workflow.
- You can cancel the workflow and edit the template so that multiple assignments are not created. Follow the steps in: Customize Activities and Transitions for a topic workflow template.
- You can also start a new workflow based on a template where multiple assignments are not created.

Tips and tricks

Workflows provide an option called Change active assignment.
You can find a workflow and access the Change active assignment in the following places:
- The Workflows module on the Projects tab
- The Projects module in the Workflows panel
The Change active assignment option is only available for workflows that have a State of Executing.
Using this option opens the Transitions screen that lists the transitions available in the workflow template you used to start the workflow.
If the Transition you need does not appear in the list, then that transition is not included in the workflow template you used to start the workflow.
- You cannot select a new workflow template after the workflow is active.
- You can cancel the current workflow and start a new one based on a workflow template that has the transitions and activities you need.
Selecting a new assignment and then clicking Create Assignment has the following consequences:
- The State of the current assignment is set to Completed.
- The workflow moves to the selected transition.