Automate translation in a workflow template

In an Inspire workflow template, you can design the process you use to develop content and provide deliverables to your customers. This process can include translating your content. In a workflow template, you can include an action that tells Inspire to open the Translate component screen with any known details and associated components. This allows a translation coordinator to quickly send workflow content to translation and advance the workflow to the translation stage.

Required permissions

You must have permission to the Projects Module to work with projects and workflows.

Keep in mind that administrators and other users can set permissions on components and folders.

  • You must have permission to edit the workflow template component.
  • You must have folder permissions where the template is stored.
  • For details on how to check and set permissions, refer to: Set permissions

In an active workflow, the user in the Workgroup assigned to the Activity that triggers this automated action must be a Translation Coordinator.

For a complete list of permissions, including starting a workflow from a template, read: Workflow permissions.

Tips and tricks

  • Learn more about Inspire's topic workflow template in: Understand the topic workflow.
  • You can create an entirely new workflow template component that has no default Activities and Transitions.
    • Use the Topic workflow template explained in this topic as an example of what you can create.
    • To create a new template, follow the steps in: Create a workflow template component.
  • An Action is unique to the template it's included in. If you want to use the new or updated Action in a different template, you have to re-create it in that specific template.
  • This automated Action is helpful because the user who is sending content to translation can easily create the job without having to leave the Project's Workflow panel (or the Dashboard).
    • When a user advances a project workflow task and the Transition has an Action of InspireCreateTranslation, Inspire does the following:

      • If a workflow has more than one component, the user can select what to translate. For example, the workflow might contain maps, topics, images, and PDFs, and the user wants to translate only the map.

      • If a workflow has more than one component, the user can choose if they want to create a single job or multiple jobs.

      • The user is shown the Translate component screen.

    • Inspire uses the Activity workflow details to populate the following information: Name (uses the Component name), and Components.
    • The user can add, edit, or simply verify these details and click Queue or Translate.
    • Inspire then creates the translation job and either puts it on hold in the queue or prepares the files to send to an integrated vendor or method.
    • Inspire advances the workflow to the next task (such as Translating).
  • After you add this new Create Translation Action (InspireCreateTranslation) to a template, you can use it in a workflow transition.

Before you begin

  • This automated Action is only available in a Topic workflow template (not a sequential reviewer template), or a completely new workflow template component.

  • A component cannot be included in the translation process if the TranslateNotRequired tag has been attached to the component. For more details, read: Exclude a file from translation using a tag.

To add a Create Approval action to a topic workflow template:

  1. Create a new Action for InspireCreateTranslation.

    Add a Create Translation Action to a topic workflow template

  2. Add the Action to the Transition.

    Add the Create Translation action to a transition