Automate translation completeness reporting in a workflow template
In an Inspire workflow template, you can design the process you use to develop content and provide deliverables to your customers. This process can include running a translation completeness report before you publish a component or send it for translation to identify any errors or issues. In an active workflow, this action opens the Translation Completeness Report screen to allow a Workgroup user to quickly generate a report and advance the workflow.
Required permissions
You must have permission to the Projects Module to work with projects and workflows.
However, keep in mind that administrators and other users can set permissions on components and folders.
- You must have permission to edit the workflow template component.
- You must have folder permissions where the template is stored.
- For details on how to check and set permissions, refer to: Set permissions
For a complete list of permissions, including starting a workflow from a template, read: Workflow permissions.
Tips and tricks
- Learn more about Inspire's topic workflow template in: Understand the topic workflow.
- You can create an entirely new workflow template component that has no default Activities and Transitions.
- Use the Topic workflow template explained in this topic as an example of what you can create.
- To create a new template, follow the steps in: Create a workflow template component.
- An Action is unique to the template it's included in. If you want to use the new or updated Action in a different template, you have to re-create it in that specific template.
- In an active workflow, the InspireTranslationCompletenessReport action tells Inspire to check how many components are included in the previous Activity (such as Approve components) and take one of the following actions:
- If there is one component, Inspire opens the Translation Completeness Report screen so that you can select the languages and items you want to see in the report.
- If there is more than onecomponent, you can choose which components to run the report on first, and then select the items you want to see in the report.
- If there are no components, Inspire gives you an error message. The report is not created, and the workflow does not advance to the next step.
- The report tells you which languages the component has been translated into, whether the translated components in the language subfolders are locked, and whether it has branches.
- If you don't want to use this automated action, you can manually run the report. Follow the steps in: Create a translation completeness report for one component or Create a translation completeness report for multiple components.
- After you add this new Inspire Translation Completeness Report (InspireTranslationCompletenessReport) to a template, you can use it in a workflow transition.
Before you begin
This automated Action is only available in a Topic workflow template (not a sequential reviewer template), or a completely new workflow template component.
- At least one component must be included in the active workflow for this automated action to complete successfully.
To add an InspireTranslationCompletenessReport action to a topic workflow template:
- Create a new Action for InspireTranslationCompletenessReport.
- Add an Activity to review the report.
- Create a Transition that connects the running of the report to the activity of reviewing the report.
