Create a transition for the translation completeness report

In an Inspire workflow template, you can design the process you use to develop content and provide deliverables to your customers. This process can include running a translation completeness report before you publish a component or send it for translation to identify any errors or issues. In an active workflow, this action opens the Translation Completeness Report screen, allowing a Workgroup user to quickly generate a report and advance the workflow.

Required permissions

You must have permission to the Projects Module to work with projects and workflows. Other than that, you do not need special permissions to create, edit, or delete workflow templates.

However, keep in mind that administrators and other users can set permissions on components and folders.

You must have permission to edit the workflow template component.
You must have folder permissions where the template is stored.
For details on how to check and set permissions, refer to: Set permissions

For a complete list of permissions, including starting a workflow from a template, read: Workflow permissions.

Tips and tricks

Learn more about Inspire's topic workflow template in: Understand the topic workflow.
You use transitions to tell Inspire what to do when an Activity in a workflow is completed. For example, after the topics are approved, you can create a transition that tells Inspire to generate a Completeness Report.
In an active workflow, the InspireTranslationCompletenessReport action tells Inspire to check how many components are included in the previous Activity (such as Approve components) and take one of the following actions:
- If there is one component, Inspire opens the Translation Completeness Report screen so that you can select the languages and items you want to see in the report.
- If there is more than one component, you can choose which components to run the report on first, and then select the items you want to see in the report.
- If there are no components, Inspire gives you an error message. The report is not created, and the workflow does not advance to the next step.
The report tells you which languages the component has been translated into, whether the translated components in the language subfolders are locked, and whether it has branches.
If you don't want to use this automated action, you can manually run the report. Follow the steps in: Create a translation completeness report for one component or Create a translation completeness report for multiple components.

Before you begin

You must have already created the InspireTranslationCompletenessReport action. Follow the steps in: Add the Inspire translation completeness report action.
An Action is unique to the template it's included in. If you want to use the new or updated Action in a different template, you have to re-create it in that specific template.
This automated Action is only available in a topic workflow template (not a sequential reviewer template) or a completely new workflow template component.

To add the Inspire translation completeness report action to a transition, do one of the following:

Add the action to a new transition
Update an existing transition

Add the action to a new transition

Before you begin

You must have created two Activities to connect.
- To create a Review Report Activity, follow the steps in: Add an Activity to review the translation completeness report.
- To create your own Activities, follow the steps in: Add a new activity to a workflow template.
A transition can only be created from an Activity's toolbar.

To add the InspireTranslationCompletenessReport action to a new Transition:

Click Components.
In the Folders pane, select Workflows.
You can save a workflow template to another folder. If you did this, open that folder instead of the Workflows folder.
In the Components pane, select a workflow template.
The InspireTranslationCompletenessReport action is only available in Topic workflows or a completely new workflow template component.
In the first Activity that you want to connect through a transition, go to the toolbar and select Create transition.
On the Create Transition screen, in Name, enter Create Translation Completeness Report or another similar title.
In From Activity, select the preceding step (such as Approve) where you want to insert the automation of approving components.
In To Activity, select the name of the Activity that should happen next (such as Review Report).
In Action, select the InspireTranslationCompletenessReport option.
If you don't see the option you need, Cancel out of this update and follow the steps in: Add the Inspire translation completeness report action.
To save your changes, click Create.
Results:
- You can see your new transition with two lines: one line connecting it from the start activity, and one line connecting it to the end activity.
- To move your transition in the editor but not change the start and ending activities, click the transition's title bar, and when you see the move cursor, drag it inside the editor.
  The lines connecting the transition to the start and end activities are redrawn as you move the box

Update an existing transition

Before you begin

You must have already created the InspireTranslationCompletenessReport action. Follow the steps in: Add the Inspire translation completeness report action.

To update an existing transition:

Click Components.
In the Folders pane, select Workflows.
You can save a workflow template to another folder. If you did this, open that folder instead of the Workflows folder.
In the Components pane, select a workflow template.
The InspireTranslationCompletenessReport action is only available in Topic workflows or a completely new workflow template component.
Select the transition you want to update, and in its title bar, select Update transition.
On the Update Transition screen, in Action, select the InspireTranslationCompletenessReport option.
If you don't see the option you need, Cancel out of this update and follow the steps in: Add the Inspire translation completeness report action.
To save your changes, click Update.
Results:
- Your transition changes are saved.
- The changes are applied to all new workflows that are started using this template.
- For workflows that use this template and are in progress:
  - If the Transition you are updating has not occurred yet, the changes will be applied when the workflow moves to the updated transition.
  - If the Transition you are updating has already been completed, the changes will not be applied.