Save a CSV list of approved components

For reporting or administration purposes, you can save a list of select components in a comma-separated value (CSV) file. Inspire creates the plain-text CSV file that lists the data in the grid.

Tips and tricks

  • You can't select which columns to include. All columns that can be displayed in the Components browser are included in the CSV file.
  • The CSV file includes the following data:
    • ComponentId
    • ComponentType
    • Metrics
    • FileSize
    • WordCount
    • CharCount
    • CharCountNoSpace
    • ContentType
    • Name
    • LanguageCode
    • LanguageName
    • FileName
    • State
    • Lock
    • LockedBy
    • LockedDate
    • VirtualPath
    • IsFollowed
    • IsFollowedByCurrentUser
    • FollowedByUsers
    • ComponentTags
    • IsShared
    • SharedComponentsCount
    • IsReferenced
    • ReferencedComponentsCount
    • BranchType
    • TotalBranchTargetRelations
    • TotalBranchSourceRelations
    • AttachmentType
    • VersionLabel
    • VersionComment
    • SignedDate
    • SignedBy
    • CreatedDate
    • CreatedBy
    • UpdatedDate
    • UpdatedBy
  • The CSV file isn't sent in an internal or email notification. Inspire automatically downloads it to your computer.
  • If you want an approval report on one specific component and all the referenced components, you can create a report for a single component or for a map from the Components browser's right-click Options menu. For more information read Generate an approval report.

Before you begin
  • You must use the Save as CSV button above the grid in the Components pane to include all column and the tag information.

  • Do not use the Save as CSV button on the Selected Components panel, as it won't include all the columns or the tag data.

  • The selected component's lock can be in any state (, , , ) to generate a CSV file.

To save a list of components as a CSV file:

  1. Click Components.
  2. Use the Folders pane and the Components pane to select the components you want to save in the CSV file.

    To select approved components, look for the Approved or Signed icons.

  3. In the Components pane, above the gird, click the Save as CSV icon ExportCSV.

    If you use the Save as CSV button on the Selected Components panel, it won't include all columns or the tag data.

  4. To choose what time zone is used, on the Convert time confirmation screen, select one of the following:

    You see the date displayed in the header of the CSV as: All date/times are shown in {timezone} or UTC.

    UTC is a time zone standard used as a basis for all time zones worldwide. It is a constant timescale and does not change for Daylight Saving Time.

    • To use your local time, click Yes.
    • To use UTC time, click No.

    Result: You see a notification telling you the name of the file that was downloaded to your computer.

    The following images show you an example of the data in your CSV file:

    To see approval information, look in the State, Signed Date, and Signed By columns.