View a map asset report for a project map

You can use a DITA map to organize a set of resources, such as topics, into a hierarchy. This feature is useful when producing structured content, such as XHTML, PDF, or Windows Help. In most output formats, the structure of the map becomes the structure of the table of contents. You can view a report to see all of the components referenced in your project map, including topics, images, and other project maps.

Tips and tricks

  • If you add multiple maps, you will generate a separate report for each, and you will receive a notification for each map selected
  • You can add the map to the Selected Components panel.
  • You can also generate the report from a menu:
    • Use the right-click menu to see the Reports options and select Map asset report.
    • Use the Options menu to see the Reports options and select Map asset report.
  • The Map asset report option is also available when working in the Components browser. View a map asset report for one component.
  • The report contains the following information:

    You can now see the Report Date before the table of data. Knowing the date and time that the report was requested is important if you are forwarding the report notification or the report itself.

    If a map has been sent to translation, you see:

    • In Language, the Target language that the source was translated into
    • In Update Date, the last date when it was sent to translation
    • In Last Translation Date, the last date when it was sent to translation

To view a completeness report for a project map:

  1. Click Projects.
  2. In the Folders pane, navigate to the folder where you've saved the components.
  3. To open project details, select the project and double-click it.
    You can also open a project by:
    • Right-clicking the project and then selecting Open.
    • Clicking the Options menu and then selecting Open.
  4. In the Content pane, do one of the following:
    • Use the Selected Components panel.

      1. Select the checkbox for the map(s) you want to run a report on.
      2. On the Selected Components panel, select Reports, and then Map asset report.
    • Use a menu.

      1. In the map component's row, right-click or select the Options menu.
      2. Select Reports, and then Map asset report.
    Results: You see a notification that the report is being generated.
    You see another notification when the report has been created.
  5. In the top menu, click Notification TopMenu Notifications.

    You do not receive a copy of the report in email or Slack and it cannot be configured.

  6. From the list of notifications, select the one that says Map Asset Report.

    Results: In the Details pane, you see the following report:

    The left side of the report tells you how to identify the component that is referenced in the map.

    • ComponentID
    • Name
    • Type
    • Path
    • Language (en_US if the map has not been translated)
    • CreatedDate
    • CreatedBy
    • UpdatedDate (If the map has been translated, this is the last date when it was sent)

    You can click the link in ComponentID to go to the Components browser and see the location of the component. The component is highlighted.

    The right side of the report tells you more about the kinds of updates made to the component.

    • UpdatedBy
    • Label
    • Comment
    • LastReviewedDate
    • LastApprovedDate
    • LastTranslatedDate
    • LastPublishedDate