Unapprove one component in a project

When you're working in a project where you've collected components, you can easily let other reviewers know that a project component has gone back to a draft form by giving it an unapproved state.

Required permissions

To unapprove a component, you must either be an administrator or have all the following roles and permissions:

  • Added to the Content Browser's can_unapprove module property. Follow the steps in: Control who can unapprove components.
  • Permissions to update the component.
  • Permissions to the project

Otherwise, you will see the Unapprove option is greyed out and unavailable.

A content owner or administrator can set permissions to deny access to components or folders. If your permissions to content has been blocked, and you are not an administrator, you cannot use the Approve or Unapprove options.

To unapprove one component in a project

  1. Click Projects_TopMenuOpt Projects.
  2. On the Project Management tab, all projects in your organization are listed.
    To find a specific project, you can:
    • Filter the list of available projects by words in the project name. In the Search text box, enter a keyword, and then click search_button the magnifying glass.
    • Filter the list of available projects to include only those you own or are participating in. In Type, select an option to filter the list by that criteria.
    • To include completed projects in the list, select Include Completed and then click search_button the magnifying glass.
  3. To open a project, double-click it.
    You can also open a project by:
    • Right-clicking the project and then selecting Open.
    • Clicking Action_Menu the Options menu and then selecting Open.
  4. In the Content pane, select the component you want to unapprove.

    You can quickly see all components in the Content pane by clicking Expand All.

    To see the complete name of the components and use advanced search to search through all folders within a project, click the Select Project Components option.

    • To see more text in the Components pane, collapse the Folders panel by clicking the arrow that's pointing left.

    • To quickly expand or collapse the folders, use the expand all and collapse all buttons.

    • To find a component by keyword, in Search, enter words or phrases used in the component's name. In Within, select where in the project you want to search (Current Folder, Current and Subfolders, All Folders). Click Search search_button.
    • To find a component by creating a query, click Advanced Search.

      • Fields correspond to the columns in the grid. In the Field list, select the column you want to search in, such as Component State.
      • After you select a Field, you must describe the relationship it has with the Value. In the Operator list, to include or exclude some or all of the values that you want to use, select an operator, such as <> (not equal to).
      • The options in the Value list change depending on what you selected in Field. In the Value, select or enter the word, phrase, or number you are searching for in relation to the Field. For example, Component State (Field) <> (Operator) Invalid (Value).
      • In Within, select where in the project you want to search (Current Folder, Current and Subfolders, All Folders).
      • Optionally, to enter another clause to your query, click Add. Select whether you want to narrow your search by requiring that all statements must be true (And), or expand your search by requiring that any of the statements can be true (Or).
      • Click Search search_button.
    • To select a component to manage, select its checkbox.
    • To close the Select Project Components screen, click Select
  5. Right-click the component, and then select Unapprove.

    You must be an administrator or be added to the Content Browser's can_unapprove module property to unapprove the component.

    Otherwise, you see the Unapprove option as greyed out and unavailable.

    Results:

    • The component returns to the Draft state.

      • The system lock is removed.
      • Any previously attached e-signature for approval remains part of the component's history.
    • In the Content pane's components list, you'll see a blue pencil icon next to the lock icon for the unapproved components.

    Go to the Notifications module and check for any Issues.

    For example, referenced components might be skipped if they are:

    • Locked
    • In review
    • Tagged with ApprovalNotRequired
    • Not approved yet

    Any previously attached e-signature for approval remains part of the component's history even after you Unapprove a component. Follow the steps in: See Approval signatures.